AI Inventory
An inventory of the third-party AI systems your company uses: what for, who they affect and what the EU AI Act requires in each case (indicative) and from when, with the evidence at hand.
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What it includes
- AI systems: The third-party AI systems the company uses, what for, who they affect and what the Regulation asks of them (indicative).
- Providers: The companies that supply the AI systems.
- Deployer obligations: What the AI Act requires from deployers, with the article and the date it applies from.
- Prohibited practices (Art. 5): The AI practices prohibited by Article 5 of the AI Act, with the date they apply from and the official text linked.
- AI Act timeline: The application dates of the AI Act as set by Regulation (EU) 2026/1744, with the article and the official text linked.
- Classification (Art. 6 and Annex III): The Article 6 rules for telling whether an AI system is high-risk and the eight Annex III areas, with the article and the official text linked. The areas have no date of their own: the Article 6(2) row says from when that rule applies.
- AI literacy (Art. 4): The AI training activities for staff and the systems they relate to.
- Evidence: Contracts, instructions, notices and records that document how the systems are used.
Preloaded content
- Deployer obligations: 20 rows
- Prohibited practices (Art. 5): 12 rows
- AI Act timeline: 10 rows
- Classification (Art. 6 and Annex III): 20 rows
Each row carries its article, a summary of the official text, the link to the source and the date it was checked.
Sources
- Regulation (EU) 2024/1689 of the European Parliament and of the Council of 13 June 2024 laying down harmonised rules on artificial intelligence and amending Regulations (EC) No 300/2008, (EU) No 167/2013, (EU) No 168/2013, (EU) 2018/858, (EU) 2018/1139 and (EU) 2019/2144 and Directives 2014/90/EU, (EU) 2016/797 and (EU) 2020/1828 (Artificial Intelligence Act), consolidated text of 27 July 2026
- Regulation (EU) 2026/1744 of the European Parliament and of the Council of 8 July 2026 amending Regulations (EU) 2024/1689, (EU) 2018/1139 and (EU) 2023/1230 as regards the simplification of the implementation of harmonised rules on artificial intelligence (Digital Omnibus on AI)
Checked against its official source between 21 October 2026 and 23 October 2026.
Frequently asked questions
- Does it tell me what to do in my case?
- No. The templates organise the information the regulations ask for and summarise the official text with its link; they do not constitute legal advice and do not replace a professional's review of a specific case.
- What do I need to use it?
- A Notion account: the template is duplicated into your workspace from its link.
- Are the dates up to date?
- Each item carries the date it was checked against its official source, and the cover page of the template shows the date of the last regulatory review. If the law changes afterwards, the link on each item leads to the official text.
- Which languages is it in?
- In Spanish and English; both versions come from the same content.
Document organisation tool based on official texts; it does not constitute legal advice.